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Responsibilities of Managers, Staff &
Students
Definitions
An individual, who assumes responsibility for the health or welfare
of any other person in a workplace by providing instruction, direction,
assistance, advice or service, is deemed an accountable person in
accordance with the Workplace Health and Safety Regulations 1998.
All management and supervisory staff (which include those with responsibility
for students) are therefore considered "accountable persons".
Deans, Heads of Division, Heads of School and Administrative Sections
have been designated as Responsible Officers under the Workplace
Health and Safety Act 1995.
Responsibilities
Provide suitable facilities and resources to ensure the effective
implementation of all policies.
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Ensuring the University meets its responsibilities under Section
9 of the Workplace Health and Safety Act 1995 and the Workplace
Health and Safety Regulations 1998.
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Ensuring effective resourcing and implementation of the University's
occupational health and safety policies and procedures.
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Providing the leadership necessary to raise an organisation-wide
safety culture.
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Ensuring that within their workplace there is appropriate planning,
development, implementation and monitoring of occupational health
and safety programs specific to the needs of the area.
Ensure procedures are implemented within their area of responsibility.
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Ensuring that the requirements for accountable persons as outlined
in the Workplace Health & Safety Regulations 1998 are met.
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Ensuring that adequate consultation, information, instruction
and training are provided to employees and students under their
control.
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Providing supervision appropriate to the level of risk that
the task or job entails.
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Managing contractors and supervising authorised visitors to
the University in a systematic and safe manner.
Employee Safety Representatives play a vital role in assisting with
the management of Occupational Health and Safety in the workplace.
Responsibilities have been developed in accordance with the Workplace
Health and Safety Act 1995.
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Promote health and safety in the workplace by identifying workplace
hazards and, in consultation with relevant personnel, organise
the removal of these hazards.
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In conjunction with the Responsible Officer or their nominee
investigate any accident, incident or hazard that is reported
in their work area. At the request of the ESR a staff member
from the Strategic HR Unit may also participate.
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Investigations should be recorded and a copy of this and any
other correspondence related to the incident should be sent
to the Occupational Health and Safety Unit.
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Advise the Strategic HR Unit immediately
if there is an accident that has resulted in the serious injury
or death of an employee or, a dangerous incident that may have
resulted in the serious injury or death of an employee.
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Accompany any inspector who may be conducting an inspection
of the workplace.
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With the consent of the staff member, be present at any interview
between a staff member and an inspector concerning health and
safety.
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Attend meetings of Employee Safety Representatives and participate
in discussion on health and safety matters.
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Report back to employees on occupational health and safety
issues in their work area. Reporting back to be undertaken in
a manner acceptable to the representative and employees within
that work group, ie verbally, written report, via e-mail etc.
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Attend employee safety representative training in accordance
with the legislation, i.e. within 6 months of appointment.
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Attend any internal Occupational Health and Safety training
as required by the Occupational Health and Safety Unit.
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Co-operating with instructions, supporting and promoting occupational
health and safety within University workplaces and whilst engaged
in University activities.
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Acting and encouraging others to act in a healthy and safe
manner.
- Reporting or rectifying any unsafe conditions or acts that come
to their attention.
References
Workplace Health and Safety Act 1995
Workplace Health and Safety Regulations 1998
Last Updated
May 2004
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